AUTHOR GUIDELINES

LECTURE STYLE PRESENTATIONS

There are some important points to note if you are giving an oral presentation at ICC2014:

Each lecture style session room will be equipped with a digital projector (WXGA, 1280x800) and a Windows laptop with PowerPoint and Acrobat Reader. You are welcome to bring your own laptop; however only VGA and HDMI cables are available - if you require an adaptor for your laptop (e.g. most Apple laptops) you are advised to bring your own. A speaker rehearsal room (Lvl3/Green Room) with a Windows PC and Office 2013 is available if you wish to practice your presentation (note: Internet access is not available in this room, however the conference area is mostly covered by free WiFi if you need to access the Internet). If you intend to use the provided laptops, please ensure you have MULTIPLE BACKUP COPIES of your presentation (e.g. on a USB stick and in DropBox, Google drive etc.).
Each lecture style presentation is allocated 20 minutes. You should spend about 17 minutes for presentation of the problem, the background, the innovative approach, the new results and the comparative evaluation. An additional 2 minutes should be available for discussion with the attendees
Sign the register to show that you presented your paper.
The presenter should prepare a reasonable number of illustrations so as not to exceed the 15 minute time.Typically, one illustration is presented in one to two minutes. Additional illustrations could be prepared to support possible answers to attendees' questions if needed.
Each illustration should not be crowded by text and graphics. Too much text should be avoided: illustrations should support the presentation; they should not be simply read by the presenter. Graphics help in communications, are more understandable, and point out the basic ideas.Use large fonts so they can be read without a major effort; typically 18-20 point fonts should be used.
Your presentation should be clearly structured. Begin with a title page. The index of the presentation should outline the presentation. The basic problem should be clearly stated, as well as the application area. Background and previous work should be summarised to provide a perspective for the results presented in the paper. The innovative aspects of your approach should be clearly stated. The application of the approach to the problem should be clearly described, by pointing out the main features and characteristics, the problems and the solutions. The results should be clearly outlined and evaluated. Appropriate comparison with previous results should be presented. Conclusions should summarize the work performed and point out the main innovation and results. Future work and developments could also be sketched.

INTERACTIVE PRESENTATIONS

At ICC2014, interactive sessions are replacing the traditional poster-style presentations. You will present your work on a large television-style display, with the following properties:

Screen dimensions: 70 cm (32 inches)
Resolution: 1080p (1920x1080)
Display from either
- HDMI input (e.g. from your laptop) - we will supply one HDMI cable ONLY. If your laptop or other device does not provide HDMI output, you will need to bring any necessary adaptors; or
- From a USB storage device - if you wish to use this option, you should prepare your interactive presentation as one or more JPEG images for "slideshow"-style presentation (we recommend you use the native resolution of the screen) OR in a common video format (e.g. AVI, MPEG). If you use JPEG images, use a relatively low compression level to maximise quality of text and line art.
Note that the TV displays will be mounted in LANDSCAPE orientation, not the more tradiational PORTRAIT orientation commonly used for conference poster displays.

Suggestions for a good interactive presentation:

The title of the interactive session should be displayed in large font, 36 - 60 point, to help the audience find your paper.
Your main point or conclusion should be in large font if it is not covered in the title.
A font below 18 point will be difficult for the audience to read. Try not to include any smaller print on your presentation.
Avoid large sections of text in all capitals; it can be difficult to read. Use capitals and/or BOLD to emphasize your points
Display the highlights of your presentation in larger font, 24 - 40. Use color to emphasize the important points.
Pictures, charts and graphs are very effective when kept simple. Too much detail will obscure the main points. Use color!
Information flow is most effective if it is from left to right and top to bottom - as the presentation is interactive you don't need to cram it all on one page.
Your posted materials should be as self explanatory as possible. Attract the audience’s attention and then answer detailed questions.
Consider that the viewers will be two to three meters away from your material and adjust the print font, charts, graphs, and figures accordingly.
The audience will not have the time or the space to read pages of text.
The audience at these sessions will be walking around! They may want to visit several presentations during the session. If you are planning to give a presentation of your material it will probably have to be repeated several times as the audience changes. Keep it short, hit the high points and invite questions.
Some visitors may be very interested in your topic and will want to monopolize your session time with questions. This may turn away other visitors that are also interested. Recognize this as a factor and be prepared to acknowledge all visitors.
If you want to interact with certain audience members later, have cards with your contact information available.
The complete paper is available in the Conference Proceedings that all attendees will have. Refer the audience to the paper for detailed information.

TECHNICAL SYMPOSIA AND WORKSHOPS - Paper submissions are now CLOSED.

The full list of technical symposia is available here. Authors will be notified of paper acceptance by the 12th of February 2014. The full list of workshops is available here; please note that the IEEE ICC2014 Organising Committee reserves the right to cancel any workshop or merge it with another workshop if not enough papers are submitted to maintain to as a stand-alone workshop in the program.

If you have any questions regarding the submission of manuscripts, please contact the Technical Program Chair Prof. Abbas Jamalipour

IMPORTANT IEEE POLICY ANNOUNCEMENT

The IEEE reserves the right to exclude a paper from distribution after the conference (including its removal from IEEE Xplore) if the paper is not presented at the workshop.

Papers are reviewed on the basis that they do not contain plagiarized material and have not been submitted to any other conferences/workshops/symposia at the same time (double submission). These matters are taken very seriously and the IEEE Communications society will take action against any author who engages in either practice. Follow these links to learn more:

PLEASE NOTE: To be published in the IEEE ICC 2014 Workshops and IEEE Xplore, an author of an accepted paper is required to register for the workshop and MUST present the paper at the workshop. Non-refundable registration fees must be paid prior to uploading the final IEEE formatted, publication-ready version of the paper. For authors with multiple accepted papers, one registration is valid for up to 3 papers. Accepted and presented papers will be published in the IEEE ICC 2014 Conference/Workshop Proceedings and submitted to IEEE Xplore®.

FINAL PAPER SUBMISSION GUIDELINES

All final submissions should be written in English with a maximum paper length of six (6) printed pages (10-point font) including figures without incurring additional page charges (maximum 1 additional page with over length page charge of USD100 if accepted). Papers exceeding 7 pages will not be accepted at EDAS.

When preparing your final manuscript, please pay also attention to the following:

If your paper has been prepared using Microsoft Word, please ensure that you have used the most current version which will help reduce word-to-pdf conversion issues such as embedded fonts, bookmarks, etc.
No page numbers and no headers/footers
Use non-zero PDF top and bottom margins (typically at least 0.5 inches/12.7 mm) to help indicate if there are any page numbers.

Final papers upload via EDAS:

Authors would use the upload link (file folder icon) at "My papers" on EDAS. Non-refundable registration fees must be paid and the standard IEEE copyright transfer form must be completed and uploaded prior to uploading the final IEEE formatted, publication-ready version of the paper.

Standard IEEE conference templates for LaTeX formats are found here: http://www.ieee.org/conferences_events/conferences/publishing/templates.html

You can also use the sample template for Microsoft Word: A4, US letter.

Please contact Professor Der-Jiunn Deng if you have any questions about submitting your manuscripts.

REPRINT PAGES

If you wish to purchase additional reprint pages of your paper, please see

http://www.ieee.org/web/publications/reprints/

OVERLENGTH PAGE CHARGES

Note that each accepted paper is limited to 6 pages (with no more than 7 pages, with USD100 overlength charge for each extra page). Overlength (extra page) charges must be paid at EDAS just before uploading your paper. If you prefer to pay via cheque or wire transfer, please contact Bruce Worthman.

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